CAREER

Currently we are looking for:

As soon as possible we are looking for a
Project Team Assistant / Secretary (m/f/d) Full-time

What we need you for:

The project team assistant supports the project managers as well as the commercial and administrative departments of the company in all organizational tasks.

She ensures the smooth running of office organization, supports project execution and makes a significant contribution to efficient communication between customers, suppliers, subcontractors and employees.

Tasks and responsibilities:

General office organization

Telephone switchboard and forwarding of incoming calls
Reception and support of customers, suppliers and visitors
Processing incoming and outgoing mail
Management of central email mailboxes
Travel and hotel bookings
Ordering and managing office and consumable supplies
General correspondence and written communication

Commercial administration

Recording and checking incoming supplier invoices
Invoice verification for subcontractor services in coordination with the project managers.
Maintenance of customer, supplier and project data
Document management and digital filing

Project support

Administrative support for project managers
Creation and tracking of project orders
Coordination and monitoring of material deliveries to construction sites
Coordination with suppliers, freight forwarders and site managers
Compilation and maintenance of project-related documents
Support in the creation of revision and acceptance documentation
Monitoring of open documents and deadlines within the projects

Guarantee management

Application for performance and warranty bonds
Maintenance and administration of the guarantee overview
Monitoring of runtimes, returns and releases

Organization and administration

Recording and maintaining working hours
Management of vacation, sick leave and absences
Personnel registrations for construction sites, customer portals and clients
Initiation and monitoring of reliability checks for security-relevant areas
Support with the onboarding of new employees

Purchasing and materials management

Order creation and tracking
Delivery date monitoring
Handling of complaints

Requirements profile:

Professional qualification

Successfully completed commercial training (or comparable qualification)
Ideally, professional experience in a medium-sized company in the electrical, craft or construction industry.
Proficient use of common Microsoft Office applications (Outlook, Word, Excel, Teams)
Experience with ERP systems is desirable.

Join the team NOW!

First name

Last name

e-mail

phone

photograph

Testimonies

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Application as:

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